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Why Departments in QuickBooks Point of Sale are important
QuickBooks Point of Sale uses Departments to categorize the merchandise a company sells. Every
item in QuickBooks Point of Sale must have a department assigned to it. If you do not assign an item
to a department, then the software will assign the default department System to that item.
It is important that you define and create the department structure before entering individual
inventory and service items. Once departments are defined, the program tracks every item-related
transaction by that department and makes tasks, such as taking a physical inventory and making
pricing changes easier.
Your goal is to have enough individual departments so that you can produce meaningful reports, but
not so many departments that maintaining that structure becomes confusing. For example, have
both an "Accessories" department and a "Hats and Gloves" department would potentially cause you
and your staff confusion if one person interprets a mitten as an "Accessory" and another interprets
the mitten as part of "Hats and Gloves".
item in QuickBooks Point of Sale must have a department assigned to it. If you do not assign an item
to a department, then the software will assign the default department System to that item.
It is important that you define and create the department structure before entering individual
inventory and service items. Once departments are defined, the program tracks every item-related
transaction by that department and makes tasks, such as taking a physical inventory and making
pricing changes easier.
Your goal is to have enough individual departments so that you can produce meaningful reports, but
not so many departments that maintaining that structure becomes confusing. For example, have
both an "Accessories" department and a "Hats and Gloves" department would potentially cause you
and your staff confusion if one person interprets a mitten as an "Accessory" and another interprets
the mitten as part of "Hats and Gloves".
Example of QuickBooks Point of Sale departments